Leveraging Business Intelligence Tools to Enhance Your EAM Application

Leveraging Computime Software BI tools to enhance your EAM application will enable your organisation to unlock various types of critical information.

Enterprise Asset Management applications provide a robust and effective way in which to maintain your assets. Out-of-the-box these applications allow you to record all the necessary details about your assets, create preventative maintenance routines, and track the work orders. These processes create data which will allow you to control and enhance the business processes around your EAM systems. The data will include information such as:

  • Failure Details by Assets
  • On Time Work Order Completion by Area, Department or Site
  • Compliance Issues Related to Deferred Work

Check out our implementation approach!

Unlocking Information Using Business Intelligence

Business Intelligence tools will enable your organisation to unlock various types of critical information. This can be done using a number of features within Business Intelligence tools which include:

  • Multiple Data Sources
    • Business Intelligence projects are very much about focussing on the correct areas of the data to unlock information which will give your business a return by either increasing productivity or reducing downtime. Important factors for analysis might exist in other systems such as your production system (what is the loss of production associated to a system being down) or your financial system (what is the maintenance cost for this asset).
    • Business Intelligence tools allow you to have multiple data sources, effectively uniting all your different systems (even if they are on different databases engines or in Excel files) into one data repository which you can utilise for your reporting.
  • Data Snapshots
    • Business Intelligence tools will allow the organisation to take snapshots of the data as it is at particular intervals. The best example to portray how this is useful is to look at the target date of your work orders. This field can be generally changed when a deferral of work occurs with the new target being set. If you compare the actual date to the target, the system will compare to the latest target date, hence thinking that the work has been carried out on time and missing any previous deferrals on the work orders.
    • Using data snapshots, you can keep a history of how the target date changed over time and therefore understand which work orders have been deferred, allowing for reporting against the original target date.
  • On Demand Reporting
    • Business Intelligence tools generally include features which will allow end users to create their own reports in a simple environment. Most Business Intelligence tools allow direct reporting into Excel, giving the different users access to only the data they need.
  • Dashboards and Visualisation of Data
    • Dashboards and strong data visualisation allows Business Intelligence products to give management quick and easy access to the data, including powerful predefined drill downs to data coming from multiple data sources.
  • What-If Analysis
    • Business Intelligence tools will allow the creation of What-If Analysis scenarios. This will allow the users flexibility to change different parameters and analyse the resulting scenario. What-If analysis tools are mainly used when trying to build budgets.

Learn more about Computime Software!

Setting Up a Business Intelligence Project

Business Intelligence projects involve collaboration between different roles within the organisation. These must include at least three key roles:

  1. The end user who sets the target information required and appraises the results
  2. A domain expert who understands the data
  3. A business intelligence expert who can use the business intelligence tools to get the required results with the help of the domain expert

Together these roles will embark in a Business Intelligence project which will generally take them through the following steps:

  1. Selection of Target Information

During this stage the end user will give you direction on what type of information the business is looking for, and will form the requirements of the Business Intelligence project.

  1. Ensure Data Integrity

Before any analysis of the data is done, the project team should ensure that the required details are being accurately entered into the EAM application, and where necessary, configure the EAM application to ensure that the information needed is mandatory.

  1. Design the Data Model

The Data Model is planned so that all the necessary details can be mapped from the different sources.

  1. Develop the Data Model

The actual building of the Business Intelligence Data Models is done at this point which will include creating any links between different sources.

  1. Deploy the Data Model

Run the data model and issue the results to the end users .

  1. Evolve

Business Intelligence is generally a cyclical process which generally requires a number of iterations of development. At each iteration, the Data Model is refined to include more data from different systems and more functionality attached to this data.

Generally, end users find it quite difficult to define their requirements for a Business Intelligence project. When this happens, the best approach is to take the users through one or two iterations which include non-working prototypes to give them an idea of the expected results.

Interested in implementing a successful integration project? Get in touch with us today!